Senior Facilities Specialist

The energy transition is vital to our future and here at PSC, we are compelled to make a difference. We are specialist consultants to the energy industry, an independent firm with global operations. Our teams have been tackling the thorniest problems for some of the most prominent industry players for over 25 years. We provide critical project consulting support for large energy clients, renewable developers, sustainable energy initiatives, and everything in between. Our vision is to empower people to transform the energy industry so that, together we will power a more sustainable world. We do the right thing, we foster bright ideas, we invest in the future and we celebrate success.

We

• Thrive in a culture where people are our greatest asset and we truly celebrate and value the individual.
• Have an entrepreneurial spirit, love new ideas and are always looking to improve.

• Understand that everyone has a personal life and provide a flexible work environment.
• Provide amazing growth and leadership opportunities in an autonomous role.
• Are a highly collaborative worldwide team of professionals defining the future of this industry.
• Offer competitive compensation, benefits, and development.

About the Role:

In this role, you will take charge of ensuring the seamless operation of our offices across Australia and New Zealand from the Brisbane office, creating an environment where teams can thrive. You’ll manage everything from day-to-day office resources to fostering a vibrant and collaborative workspace. A key aspect of your role will be supporting our international offices remotely, ensuring consistency and excellence wherever we are. Additionally, you’ll be involved in various research projects that contribute directly to the growth and expansion of our global footprint.

We’re looking for someone who thrives in both remote and onsite management, expertly balancing multiple priorities in a fast-paced, ever-evolving environment. Your leadership and ability to build strong relationships with landlords, vendors, and internal teams will be essential in keeping our offices running smoothly and efficiently.

What You’ll Do

• Oversee the efficient operation of offices in the APAC region, ensuring the Brisbane office maintains a tidy, safe, and functional work environment.
• Manage room setups and breakdowns, including handling furniture, operable walls, whiteboards, and flipcharts to support meetings and events.
• Coordinate building maintenance, cleaning, and repairs, and handle general administrative tasks such as ordering office supplies, managing mail, banking, printing, binding, and shipping.
• Investigate and gather data on various potential new office locations.
• Manage the office environment, including kitchen resources and front-of-house areas, ensuring a seamless meeting experience for employees and visitors.
• Collaborate with HR on new hire onboarding, including preparation of starter packs and access to local systems.
• Assist with organizing and planning company events, tradeshows, conferences, and other activities.
• Review, negotiate, and administer office leases and insurance coverage in coordination with PSC Legal Counsel.
• Manage lease agreements and ensure compliance with all terms and conditions, while serving as the primary point of contact for landlords and property managers.
• Research and evaluate potential locations for new office spaces, contributing to office expansion.
• Approve and process invoices related to leases and operational expenses, ensuring timely payments.
• Lead special projects, such as office relocations and vendor management, while ensuring data privacy and confidentiality.

We’d love you to have:

• Proven experience in facilities management, including managing vendors and overseeing lease agreements.
• Strong communication and relationship-building skills with both internal teams and external stakeholders.
• Proficiency in MS Word, Excel, and Outlook, with the ability to learn and adapt to new technologies.
• Exceptional organizational and critical thinking skills, with attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently while contributing proactively to a collaborative team.
• Creative mindset with the ability to suggest and implement improvements.
• High level of professionalism and polished presentation in all interactions.
• High emotional intelligence, flexibility, and adaptability to handle both remote and onsite tasks.
• Comfortable troubleshooting problems calmly and efficiently, with strong problem-solving skills.
• Willingness to work from the Brisbane office at least three days a week, with occasional travel to other ANZ and global PSC offices as needed (Travel is VERY infrequent).

PSC is committed to a diverse and inclusive workplace. PSC is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.