Senior Administrator - Edinburgh

Are you an experienced Senior Administrator able to provide high-level support to senior leaders and contribute to the smooth running of our growing consultancy? If you thrive in a dynamic environment, enjoy managing multiple priorities, and have a keen understanding of financial processes, this role is for you!

The energy transition is vital to our future and here at PSC, we are compelled to make a difference. We are specialist consultants to the energy industry, an independent firm with global operations. Our vision is to empower people to transform the energy industry so that, together we will power a more sustainable world. We are looking for a Senior Administrator to support our Service Delivery team, particularly our COO & GM, ensuring smooth operational efficiency and seamless communication across multiple time zones. If you have experience in a consulting or engineering environment and are looking for a challenging role that offers both variety and growth, we’d love to hear from you!

Why Join Us?

We are committed to fostering a culture of respect, collaboration, and growth. We value autonomy, accountability, and empowering individuals to reach their full potential. We offer very flexible working arrangements, a great work-life balance, and a supportive environment that encourages innovation and teamwork. As part of our team, you’ll play a key role in supporting our leadership and ensuring the smooth operation of the business. At PSC we want work to enhance your life, not dominate it.

Location:
We are looking for someone close to Edinburgh where our newest office is. While we are very flexible and don’t expect you to be in the office daily, being close to the office will be essential for collaboration and engagement in key meetings.

Role Summary:

As Senior Administrator, you will provide high-level administrative support to the COO and GM, managing schedules, inboxes, travel arrangements, and meetings across multiple time zones (North America, Australia, New Zealand). You will also provide assistance in financial and commercial processes, help with internal communications, and support the wider team with ad hoc office management.

Key Responsibilities:

• Diary Management & Scheduling:
  Proactively manage the calendars of the COO and GM, scheduling and prioritising meetings, appointments, and tasks across different time zones. Ensure that approval requests are addressed in a timely manner, and key meetings are coordinated effectively.
• Inbox & Communication Management:
  Manage the COO and GM’s inboxes, flagging high-priority items, responding where necessary, and maintaining clear communication with both internal and external stakeholders on their behalf.
• Travel & Logistics:
  Arrange domestic and international travel (including to the US, Canada, Australia, and New Zealand) for the COO and GM, ensuring smooth logistics and handling any travel changes promptly.
• Meeting Facilitation:
  Organise and facilitate internal and external meetings, ensuring all logistics are handled efficiently (rooms, technology, agendas). Take meeting minutes, summarise key actions, and follow up on action items.
• Financial & Commercial Support:
  Assist in service delivery meetings by tracking project status, invoicing, and financial performance. Support the COO and GM with commercial discussions related to headcount, revenue, and budget metrics.
• Internal Communications:
  Support the preparation of internal communications and updates for the team, ensuring that key information is effectively communicated and aligned across the organisation.
• General Administration & Office Management:
  Handle sensitive documents, maintain office management tasks, and support the wider team with ad hoc administrative functions. Organise company-wide and staff events and assist with health and safety procedures.
• Continuous Improvement:
  Proactively identify opportunities to streamline administrative workflows and improve team productivity. Work closely with the COO and GM to implement solutions for enhanced operational efficiency.

To succeed in this role, you’ll need:

• Proven experience in a senior administrative or executive assistant role, ideally in a consulting or engineering environment.
• Excellent organisational skills and a high attention to detail, with the ability to manage multiple priorities.
• Experience supporting senior leadership and facilitating internal communications.
• Proficiency in managing complex travel logistics, including international arrangements.
• Ability to work under pressure, managing time-sensitive requests across different time zones.
• Strong financial acumen, with an understanding of budgets, headcount, and P&L.
• A proactive, can-do attitude, anticipating needs and acting independently.
• Strong communication skills, both written and verbal, with the ability to engage effectively with senior executives and clients.
• A flexible, adaptable mindset, willing to step in and support where needed.

We provide:

• Life insurance
• Private medical insurance
• 25 days annual leave
• Work from abroad for up to 30 days a year
• Flexible hours
• Generous sick pay scheme
• Income protection scheme
• Profit sharing
• Up to 7% pension contribution
• Up to £5,000 a year study reimbursement

We wouldn’t be where we are today without our amazing people. We are passionate about contributing to a meaningful mission and are proud of our people. If you’ve been searching for a human-centric culture, then perhaps you’ve finally found your match with PSC. If this sounds like something you would like to be a part of then we would love to tell you more.

PSC is committed to a diverse and inclusive workplace. PSC is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.