Proposal Coordinator (North America – East Coast Preferred)

Who we are

The energy transition is vital to our future and here at PSC, we are compelled to make a difference. We are specialist consultants to the energy industry, an independent firm with global operations. Our teams have been tackling the thorniest problems for some of the most prominent industry players for 30 years. We provide critical project consulting support for large energy clients, renewable developers, sustainable energy initiatives, and everything in between. Our vision is to empower people to transform the energy industry so that, together we will power a more sustainable world. We do the right thing, we foster bright ideas, we invest in the future and we celebrate success

At PSC we want work to enhance your life, not dominate it.

We:

• Thrive in a culture where people are our greatest asset and we truly celebrate and value the individual.

• Have an entrepreneurial spirit, love new ideas and are always looking to improve.

• Understand that everyone has a personal life and provide a flexible work environment — you are an adult and we trust you to get the job done.

• Provide amazing growth and leadership opportunities in an autonomous role.

• Are a highly collaborative worldwide team of professionals defining the future of this industry.

• Offer competitive compensation & benefits including BUPA private medical insurance, life insurance and annual income protection.

We encourage our people to continually learn, grow and expand their skills and knowledge. Perhaps you would like to complete a master’s or a PhD but haven’t done so yet. We will reimburse 50% of your course fees, up to a maximum of $5,000.00 a year. We have offices across the US and we have been working in a distributed fashion for years. We are open to remote or hybrid work, or we can offer you a place in one of our offices if you prefer

Role Summary

The Proposal Coordinator plays a pivotal role in driving PSC’s growth by developing and managing high-quality, winning proposals across the full bid lifecycle. You will collaborate closely with technical teams, business development, finance, legal, and leadership to create compelling, client-focused proposals that align with PSC’s strategic objectives.

From opportunity inception through to submission, you will ensure all proposal documentation meets client requirements, internal standards, and deadlines. Success in this role is measured by your ability to manage complex bid processes, influence outcomes through high-quality content and coordination, and help secure new business for the consultancy

Essential Responsibilities

Proposal Development & Delivery

• Manage the entire bid lifecycle while creating, developing, and upholding PSC bid standards.

• Work across multiple bids simultaneously, applying strong time management to meet internal and external deadlines.

• Prepare and submit proposals ensuring clarity, technical accuracy, and compliance with client requirements.

• Coordinate with technical experts to gather content, define project scopes, and develop methodologies.

• Write, edit, and format proposal documents including executive summaries, technical approaches, pricing, and project schedules.

• Analyze RFQs and customer inquiries to determine scope of work and required resources.

• Maintain and update proposal templates and documentation to reflect current offerings and pricing strategies.

Collaboration & Stakeholder Engagement

• Work closely with Service Delivery teams to understand client needs and strategically position proposals.

• Facilitate proposal review meetings and manage contributions from cross-functional teams including Service Delivery, Finance, and Legal.

Process Management & Continuous Improvement

• Develop and manage proposal schedules, ensuring all milestones are achieved.

• Implement and maintain proposal tracking systems to monitor progress and outcomes.

• Lead post-bid reviews and drive continuous improvement of proposal processes and tools.

Client Interaction

• Engage directly with clients to clarify requirements and provide additional information.

• Participate in contract negotiations.

• Lead client debriefs post-submission to gather feedback and strengthen future proposals.

Compliance, Risk & Market Awareness

• Ensure proposals comply with all internal and external legal, financial, and quality standards.

• Assess proposal risks and collaborate with relevant teams to mitigate them.

• Stay informed on industry trends and shifts in market demand.

• Research and identify bidding opportunities through tender portals, networking, and stakeholder engagement.

• Track RFP releases and key dates to keep PSC well-positioned with prospective clients.

Reporting & Analysis

• Track proposal outcomes, win/loss ratios, and key performance indicators.

• Provide insights and recommendations based on past proposals and industry trends.

• Act as a subject matter expert user for CRM (HubSpot).

Qualifications and Skills

Experience

• Bachelor’s degree in engineering, Business, or a related field.

• 5+ years of proposal management experience in a consultancy environment (engineering or construction preferred).

• Strong understanding of the Power industry and both technical and commercial project aspects.

• Exceptional written and verbal communication skills with strong attention to detail.

• Proven ability to manage multiple proposals under tight deadlines.

• Experience leading large, diverse, time-constrained bid teams on complex submissions.

• Proficiency with proposal management tools and Microsoft Office.

• High level of numeracy with comfort manipulating and analyzing data.

Attributes & Soft Skills

• Relationship building and stakeholder engagement.

• High initiative with the ability to work independently.

• Strategic thinking and a collaborative mindset.

• Strong organizational and project management skills.

• Meticulous attention to detail.

We wouldn’t be where we are today without our amazing people. We are passionate about contributing to a meaningful mission and are proud of our people. If you’ve been searching for a human-centric culture, then perhaps you’ve finally found your match with PSC. If this sounds like something you would like to be a part of, we would love to tell you more

Salary Band is $105k-$148k USD annually

PSC is committed to a diverse and inclusive workplace. PSC is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.